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Media Import ​

Bayanat's Media Import tool creates Bulletins in bulk from media files (images, video, audio, and documents). Each file becomes a new Bulletin with the media attached. This is distinct from Data Import, which loads structured records from spreadsheets.

Media Import is an administrator tool, available under Data Import → Media when enabled.

Import Sources ​

There are two ways to bring files in:

  • Upload — select files from your computer and upload them through the browser.
  • Server path — import files already present in a designated folder on the server. This is useful for large batches that are impractical to upload through a browser. It must be enabled and restricted by an administrator (see below).

Workflow ​

  1. Open Media Import and choose a source (upload files, or scan a server path)
  2. Set shared metadata for the batch: sources, labels, and access roles
  3. Choose processing options:
    • Parse text from PDFs and documents
    • OCR images and scanned PDFs (requires OCR enabled)
    • Transcribe audio and video (requires Transcription enabled)
  4. Process the batch; files are handled asynchronously in the background
  5. One Bulletin is created per file, each with its media and any extracted text. You receive a notification when the batch completes.

Imported Bulletins are marked as machine-created and tagged with a batch ID so you can find and review them together.

Supported File Types ​

Common image, video, audio, PDF, and document formats are supported. The exact allowed extensions are configurable by an administrator under System Administration.

Deduplication ​

Files are tracked so the same file is not imported twice, which makes it safe to re-run a batch that was interrupted.

Server Path Import (Administrators) ​

Importing from a server path is disabled by default. To use it, an administrator must both enable it and restrict it to a specific folder:

  • Turn on Media Import from a local path in System Administration.
  • Set the allowed folder on the server via the ETL_ALLOWED_PATH environment variable.

Restrict the import folder

Server path import reads files from within ETL_ALLOWED_PATH. Point it at a dedicated staging folder that holds only material intended for import, not a broad system directory. If ETL_ALLOWED_PATH is not set, server path import stays disabled even when the toggle is on.

See Configuration for setup details.